Last updated: August 29, 2026
This Privacy & Usage Policy ("Policy") governs access to and use of YourOR.agency (the "Platform"), a surgical operating room scheduling and coordination service. By creating an account, you agree to the terms below. If you do not agree, do not register for or use the Platform.
1. Who This Policy Covers
This Policy applies to all users of the Platform, including but not limited to surgeons, anesthesia providers, OR nursing and clinical staff, hospital administrators, surgical tool and implant vendors, and the Platform owner and its co-owners (collectively, "Users," "you").
2. Information We Collect
Account Information. Name, email address, password, professional license or certification number, specialty or role, and hospital affiliation provided at registration.
Case & Scheduling Information. Operating room bookings, procedure names, scheduled dates and times, urgency classifications, equipment and implant requests, and related notes entered by Users in the course of scheduling and managing surgical cases.
Patient-Related Information. Patient medical record numbers (MRNs), patient names or initials, and limited pre-operative clinical data (e.g., vital signs, blood type, laboratory values) entered by Users solely for the purpose of coordinating a specific scheduled case.
Usage Information. Actions taken within the Platform, such as approvals, messages, and login activity, used to operate and secure the Platform.
3. How We Use Information
Information is used to: (a) operate the scheduling, approval, and coordination features of the Platform; (b) route bookings, requests, and messages between Users, hospitals, and vendors; (c) send account-related and case-related notifications; (d) maintain records required for administrative and audit purposes; and (e) improve and secure the Platform. We do not sell User or patient information.
4. How Information Is Shared
Information is shared only as necessary to operate the Platform's core functions, including: with hospital administrators for cases and staff at their affiliated hospital; with the Platform owner for account approval and platform governance; between a lead surgeon and team members they invite to, or who request to join, a case; and between vendors and surgeons who have mutually connected.
We do not share patient-related information with any party outside the Platform except as required by law or as necessary to provide the scheduling service itself.
5. Data Retention & Security
We retain account and case information for as long as an account is active, and limited historical records after account revocation for administrative and audit purposes. We take reasonable measures intended to protect information from unauthorized access; however, no method of electronic storage or transmission is completely secure, and no system can guarantee absolute security.
6. Patient Information Notice
The Platform is a scheduling and coordination tool. It is not a certified electronic health record (EHR) system and is not intended to replace a hospital's official medical record, EHR, or clinical documentation systems. Users are responsible for entering only the minimum patient information necessary to coordinate a case, and for complying with their own institution's policies and applicable health information privacy laws when doing so.
7. User Responsibilities & Acceptable Use
Users agree to: provide accurate registration information; keep login credentials confidential; use the Platform only for legitimate scheduling, clinical coordination, and vendor-supply purposes; and not attempt to access accounts, hospitals, or data they are not authorized to access.
Users must not use the Platform to upload false credentials, misrepresent their role or affiliation, or interfere with the Platform's operation or other Users' access.
8. Account Approval, Suspension & Revocation
Registrations are subject to review and approval by the Website Owner and/or the relevant Hospital Administrator. Access may be suspended or revoked at any time, with or without cause, including for violation of this Policy, at the discretion of the Website Owner or the relevant Hospital Administrator.
9. Intellectual Property
The Platform, including its design, features, and underlying software, is the property of its owner and is protected by applicable intellectual property laws. Users retain ownership of the case, scheduling, and catalog data they submit, and grant the Platform a limited license to use that data solely to operate the service described in this Policy.
10. Disclaimers & Limitation of Liability
The Platform is provided "as is" and "as available," without warranties of any kind, express or implied. The Platform does not provide medical advice and is not a substitute for clinical judgment, hospital policy, or a certified medical records system.
To the fullest extent permitted by law, the Platform owner and its co-owners are not liable for indirect, incidental, or consequential damages arising from use of, or inability to use, the Platform, including scheduling errors, missed notifications, or data loss.
11. Changes to This Policy
This Policy may be updated from time to time. Continued use of the Platform after changes are posted constitutes acceptance of the updated Policy.
12. Contact
Questions about this Policy may be directed to the Website Owner Console, or via the in-app Contact Support feature.
This document is a general template provided for informational purposes and does not constitute legal advice. It should be reviewed by qualified legal counsel before use in a live production environment, particularly given the handling of patient-related information.